Training Assistant, Gaming Commission

Under the supervision of the Training and Development Manager, the Training Assistant will play a key role in providing administrative support for the Gaming Commission and Surveillance Department in support of employee development and training activities. The Training Assistant is responsible for independent judgment in the performance of analyzing, reconciling and maintaining budgetary items with regard to training and its travel.
They are also responsible for the accurate and timely maintenance of training records, and training support materials including the development or modification of new material. The Training Assistant schedules and confirms courses and arranges and coordinates classroom availability; conducts research on assigned topics; schedules courses and tracks attendance. The Training Assistant will also act as a backup support to the Training and Development Manager in defined tasks as needed.
Essential Duties & Responsibilities
Primarily responsible for leading the process of preparing Travel Authorization forms for training and conferences; obtains required approvals; works closely with Travel Department regarding necessary travel and lodging arrangements.
Gathers and analyzes data from various databases and/or sources, creates and develops spreadsheets, reports and visual presentations, and develops and/or maintains information when needed. They will also transfer data among different formats for analysis purposes and prepare tables or quality graphics of statistical results.
Interprets and accurately enters contract data into contract management program, budget spreadsheets and records management systems.
Primarily responsible for ensuring timely payment requests for purchases regarding training/services and employee reimbursement and per diem.
Provides administrative assistance and support for the Training and Development Manager in support of the Surveillance Department and Gaming Commission training and employee development activities.
Schedules and coordinates department training sessions, meetings and conferences; arranges and assists with coordination of vendors and offsite facilitators.
Ensures all training rooms/venues, equipment, catering arrangements, and other requirements are booked or cancelled in advance; ensures training room is set up/broken down before and/or after a training class.
Communicates with class participants, both verbally and in writing, regarding enrollment confirmation, waiting list status, cancellations, schedule changes, etc.
Sends out appropriate pre-course information in advance of training courses.
Prepares Travel Authorizations for training sessions and conferences; obtains required approvals; works closely with Travel Department regarding necessary travel and lodging arrangements.
Develops, maintains and updates all training support materials and handouts for training; assists with the creation or formatting of these materials as needed; researches new training techniques and resources.
Maintains and audits the training work station.
Compiles reports that provide relevant information concerning training content, activities, attendance and instructor evaluations.
Creates, maintains and archives all training records for Surveillance and the Gaming Commission; ensures that Human Resources Department is aware of any new certifications or completion of relevant courses for current employees.
Reviews and maintains employee files; ensures that all personnel are in compliance with the mandatory training policy.
Performs other duties as assigned to support the efficient operation of the department.
High School Diploma or GED is required.
College level English grammar or Business Writing courses required.
Must have minimum of three (3) years senior level administrative experience; preferably in a Human Resources or training environment.
Must have advanced proficiency in Microsoft Word, Excel, Outlook, and internet research skills.
Must have intermediate proficiency with graphics/publications software such as Microsoft Publisher, Visio, Adobe, etc.
Strong planning and organization skills a must.
Public speaking and presentation skills is preferred.
At the discretion of the San Manuel Tribal Gaming Commission you may be required to obtain and maintain a gaming license.
Must have a valid driver's license with an acceptable driving record as determined by the company's insurance carrier.
Business Administration certificate preferred.
San Manuel Band of Mission Indians and San Manuel Casino will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

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