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Senior Administrative Assistant, Purchasing

Under the direction of the Vice President of Procurement, the Senior Administrative Assistant is responsible for general administrative duties for the Procurement department as needed.
Essential Duties & Responsibilities
Designs, develops, implements, troubleshoots and administers databases.
Interacts with the Gaming Commission for the purposes of coordinating vendor licensing.
Provides information and follow up to vendors as needed to instruct, explain, and support the vendor licensing process.
Supports P-Cardholders by processing applications for new cards, updating cardholder information, inactivating lost/stolen cards, and processing card cancellations.
Maintains required documentation for P-Card issuance, credit limit increases, and approvals to ensure policy compliance.
Audits P-Cardholder transactions to ensure policy compliance and follows up regarding exceptions.
Creation and maintenance of Procurement System item numbers.
Updates databases and compiles reports from data as required by management.
Writes reports or presents data in formats such as spreadsheets, graphs, database, percentages, maps, etc.
Order and Maintain office supplies.
Work with HR and IT in onboarding of new employees.
Book travel and assist with expense reimbursement.
Coordinate with various departments and locations to schedule meetings.
Coordinate all maintenance requests for offices with facilities, housekeeping and IT.
Performs administrative functions as directed by department management.
Education/Experience/Qualifications
High School Diploma or GED required.
Associate's degree (A. A.) or equivalent from two-year College or technical school preferably specializing in computer software and/or business administration classes preferred.
Minimum five (5) years of related administrative and/or casino experience required.
Knowledge of Database software; Design and/or Graphic software such as Publisher or Power Point; Spreadsheet software and Word Processing software.
Must be able to navigate and use internet for research projects.
Employee must have experience demonstrating the utmost discretion and confidentiality as they will have access to confidential information including, but not limited to: customer contact information, customer financial data, and organizational financial data.
Certificates/Licenses/Registrations
At the discretion of the San Manuel Tribal Gaming Commission you may be required to obtain and maintain a gaming license.
San Manuel Band of Mission Indians and San Manuel Casino will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

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